Classics and Archaeology Virtual Museum

Sutton Bequest Documentation

See separate paper ("The Sutton Collection: Some Additions? ") in which Burke attempts to identify the items purchased from the Sutton fund.

 

Trust account opened on 1 May 1926 (Trust Fund Journal, in Archives):

1 May 1926 deposit of £500, quickly invested in MMBW and Vic Govt stock.
12 Sept 1928 to C T Seltman £201/5/1 for purchase of exhibits.
21 Dec 1928 to Prof Scutt £300 advance for purchases abroad.
31 Dec 1929 balance = £63/11/4 (accumulated interest).
7 Aug 1930. £40.10 into general fund for 'purchases' and £2/15/6 for petty expenses.
31 Dec 1933 £20/1/- used to buy MMBW stock.
31 Dec 1934 capital plus £1/0/4 transferred to new ledger.

Registrar's Correspondence (1928/570)

6 Nov 1925. Scutt to Registrar:

"... the undergraduate who was killed in a motor-cycle accident at the beginning of this year … has authorised me to submit … the offer of a gift … for the purpose of providing in the University a Classical Museum … His desire is that the income of the above sum be devoted to the purchase of objects suitable for such a museum and that the selection of these be in the hands of the Professor of Classical Philology or Head of the School of Classics … if … fully met … the income be used for the furthering in some other way of Classical Studies in the University."

27 Nov 1925. Registrar to Sutton (27 Balwyn Rd Cantebury): Scutt has reported to Council, which gladly accepts.

7 Dec 1925. Sutton to Registrar. Suggests six conditions before he will send the money. [Same as in Arts Faculty Meeting 3/3/26 below]

18 Dec 1925. Registrar to Scutt. Council refers Sutton letter to Arts for report - suggests draft regulation, proposals re what will be purchased and where housed.

8 Jan 1926. Registrar to Scutt.

"… The Details and Buildings Committee, on a consideration of your report as Dean, has asked whether the Sutton Fund could not partly be used for the purchase of the plaster casts which have been asked for."

13 Jan 1926. Scutt to Reg.

"… I understand that the Committee had already on financial grounds refused the request for plaster casts, and beg to request that the Committee leave the matter there and leave me to deal with the Sutton Fund in accordance with the wishes of the donors. The Council seems determined to make me and my department the victims of economies. I have made very few and no unreasonable applications to Council, but all be been refused or postponed."

3 March 1926 Arts Faculty Meeting 1/1926. Professor Scutt in the chair as Dean:

10. Proposed John Hugh Sutton Classical Museum:

A communication from Mr. G. H. Sutton, who with Mrs. Sutton had offered to contribute the sum of £500 to establish a fund for a Classical Museum as a memorial to their son, John Hugh Sutton, suggested that the following conditions be applied in a regulation to govern the use of the fund:-

(1) That the Museum in question be called "The JOHN HUGH SUTTON CLASSICAL MUSEUM".

(2) That the exhibits or the cases containing the same shall at all times be so marked as to clearly indicate that such exhibits or the contents of such cases are a memorial of the late John Hugh Sutton a student at Trinity College.

(3) That the sum of £500 shall pending its expenditure as hereinafter provided be held by the Council of the University of Melbourne on Trust and shall be invested in the name or under the control of such Council in any investment or investments for the time being authorised or permitted by law for the investment of trust moneys.

(4) That the sum of £500 and all interest accruing thereon shall within three years from the date hereof be expended by the Council in the purchase of such exhibits for the said Museum as shall be selected by Professor Scutt or his Successor and in the proper setting up of the same as a memorial of the late John Hugh Sutton.

(5) That the Museum and Memorial so set up and established shall for all time be properly maintained by the Council of the University of Melbourne at the University of Melbourne.

(6) That the five foregoing provisions be embodied in a Regulation of the University so as to form an authoritative permanent record.

It was resolved to recommend that the first five sections be approved for this purpose.  

16 April 1926. Reg to Scutt: where's the draft reg I sent you? Take it to Fac, or say it conforms with what Fac wants.

1 May 1926. Date in Trust Fund Journal for opening of Sutton Bequest account.

3 May 1926. Council meeting agrees to Sutton’s terms and proposes a new Regulation 68. The University Calendar, 1927 edition, contains the following Council Regulation in the section on Special Foundations (Chapter IV p.512-3). (Later referred to as R 7.8):

No. LXVIII. &endash; JOHN HUGH SUTTON MEMORIAL

Whereas Mr. and Mrs. G. H.Sutton have presented to the University the sum of £500 to establish a Classical Museum to be called the "John Hugh Sutton Classical Museum," as a memorial to their son John Hugh Sutton who while a student of the University resident at Trinity College was accidentally killed:

It is hereby enacted as follows: &endash;

1. The said sum of £500 shall pending its expenditure as hereinafter provided be held by the council of the University in trust for the establishment of the said "John Hugh Sutton Classical Museum" and shall be invested as the Council of the University may from time to time direct.

2. The said sum together with any accumulations thereof shall within three years from the date of the passing of this regulation be expended by the Council in the purchase of such exhibits for the said Museum as shall be selected by Professor Scutt or his successor and in the proper setting up of the the same as a memorial of the late John Hugh Sutton.

3. The exhibits or the cases containing them shall at all times be som marked as clearly to indicate that such exhibits or the contens of such cases are a memorial of the late John Hugh Sutton.

4. The said Museum and memorial shall for all time be properly maintained by the Council of the University at the University.

7 May 1926. Reg to Sutton. Council has agreed to regulation (draft enclosed), send the £500.

11 May 1926. Sutton to Reg. Here's the cheque.

13 May 1926. Reg to Sutton. Thanks for the cheque.

Disbursement

12 Sept 1928. Sutton Trust Fund ledger entry: 12 Sept 1928 to C T Seltman £201/5/1 for purchase of exhibits.

23 Nov 1928. "Received on account £200. C T Seltman, 23.11.28". This signed on ms list of coins, vases etc sent to the Registar on 14 December 1928 (see below)

7 December 1928. Seltman to Webb:

"As Professor Scutt is leaving for Europe (would that you might be doing likewise) I am addressing this second consignment of coins and electrotypes to you; for you have probably dealt with the first lot, and this second lot (under the same Bequest) works in with them.

The coins go in a small wooden box insured for £30. Under a separate cover (registered) goes the set of index cards belonging to them, while a list of their values is enclosed.

The numbers I have assigned to them are schemed so that cards and coins may be interwoven with the those of the first consignment in the correct geographical order. After getting all correctly arranged you may prefer to re-number throughout.

The vases and bronzes and terracottas have also descriptive index cards (in with the coin index cards), and in this envelope I enclose photographs of some of these antiquities. I have kept a duplicate set to show Prof. Scutt when he comes to Europe.

The objects themselves are travelling in 3 cases (addressed to Prof. Scutt) which Messrs Michaelis, Hallenstein & Co. are having sent out. …

A complete list of everything has also been sent to the Registrar …

As for plaster-casts, I've got you an Acropolis Kore with paint, and I'm arranging for others to come as soon as possible."

14 Dec 1928. Seltman to Reg:

"In reply to your letter of Oct 5th enclosing cheque for £200, for which many thanks, I beg to enclose a receipt together with an account in detail of the sum so far spent for the University collection.

It is up to date £350.15.-, and you might perhaps be able to let me have a further £150 on receipt of this.

The vases etc (worth £215) are in the hands fo Messrs Michaelis Hallenstein&Co. for despatch to Melbourne; the second consignment of coins (£33.5.-) goes by post by the same mail as this letter.

I am now going to attend to the plaster casts on which Professor Scutt desires to spend the greater part of the sum still outstanding."

? Scutt to Chairman of Finance Committee: "Please make available to me by cheque £300 out of the Sutton Bequest to pay for further purchases already made, and others which I expect to make following on my arrival in Europe."

19 December 1928. Ass Reg to Scutt: "The Council on Monday last authorised the payment into your account of the £300 asked for by you from the Sutton Classical Museum Fund."

21 December 1928. Sutton Trust Fund ledger entry: to Professor Scutt, £300 advance for purchases abroad.

10 January 1929. Reg to C T Seltman.

"I beg to acknowledge the receipt of your letter of 14th December enclosing receipt for the remittance of £200 we had sent you, and enclosing lists of your expenditure on coins, vases, etc. to a total sum of £350.15.0."

Scutt has the rest of the funds with him and will pay the balance on arrival.

The Registrar had the list typed up with a number of carbon copies, the typescript is in the archives along with the manuscript list. Note that the handwritten list sent by Seltman to the Registrar is slightly different from that which he sent to Jessie Webb. The Webb version has more curatorial detail while the Registrar’s version has more financial detail.

10 January 1929. Reg to Scutt (National Bank of Australasia, Australia House):

From Seltman got a receipt for £200 and accounts as follows, viz:
A list of 100 coins, electrotypes and antiquities coming to a total of £100.
I see that it is less than 100 articles as although each one is numbered and the first is 1 and the lass 100, intermediate numbers are omitted here and there.
A list of 25 coins said to be in the post, total value £33.5/-.
A list of 22 vases, including cost of cases and packing, total value £217.10/-. These have been delivered to Michaelis Hallenstein for dispatch to us.
This makes a total debit of £350.15.0, leaving due to him £150.15.0.
As you have taken the balance of the fund with you, I suggest that you pay him this sum of £150.15.0 on your arrival in London.
I received your letter regarding Mr. Kerry, and will get that point settled as soon as possible; and also regarding the request for an additional grant of £100."

10 January 1929. Reg to Kerry:

"I have received from Mr. Seltman three lists of coins, vases, etc. which he has purchased for the Sutton Memorial. One list is of nearly 100 articles which, I believe, are supposed to be here; another list is of about 75 coins which are in the post; and a third is a list of 22 vases which have been delivered to Michaelis, Hallenstein & Co. in London and will be received through them. The lists are available if you want them for checking purposes."

11 January 1929. Kerry to Reg (Bainbridge):

"Prof. Scutt, before he went, told me that he expected some consignments from Mr Seltman. When they come I shall check them. The first lot of coins arrived some time ago, and they are reposing at present in Mr Greig's safe. The next quesion will be to house the Sutton Memorial; Prof. Scutt had a proposal about that, which I believe he mentioned to you."

17 January 1929. Reg to Kerry:

"I send you a copy of the list recently received from Mr. Seltmann. The first page, coming to £100 value, represents the collection which is, I understand, already here. Mr Greig does not know whether that collection has been checked or not. Professor Scutt simply handed him the box to put in his safe.

The £33.5/- list on the second page is what is said to be in the post at the present time; and the £217.10/- list on the same page is what is being forwarded to us through Messrs, Michaelis, Hallenstein & Co."

  • Note: This letter is actually dated to November. I think it is clearly January.
  • 18 Jan 1929. Kerry to Reg. Thanks for the copy of Seltman's list. The £100 list of coins arrived last October.

    "But there is a difficulty about the vases. Some of the pieces are very valuable, and practically all of them fragile. … I do not know anything about the details of Mr. Sutton's donation & how it is to be applied; but what we want is a small room fitted up as a museum, with glass fronted cases for the bases, and show cases for the coins. I think Prof. Scutt made a suggestion to you about the room."

    31 January 1929. Registrar to Mr Kerry saying he has a second consignment of old coins and has put them in Mr Greig's safe. Copy in files.

    17 Feb 1929. Kerry to Reg.See you next week about Scutt. "My son tells me that there are 3 or 4 cases of antiques from the Port Gisborne for you through Michaelis Hallenstein, which he thinks should have reached you before this. I also note that you have received the second consignment of coins, which I shall check at the first opportunity."

    14 September 1929. Invoice dated (received by Mayne Nickless with customs stamp dated 31 October 1929) from Seltman to Scutt for a vase (£75) and a 'stone pedestal' (£25). This invoice presumably accompanied the goods.

    31 December 1930. Invoice dated (stamped by Victorian customs on 24 February 1931) from Seltman to Scutt for 13 items costing £85. This invoice presumably accompanied the goods.

    Sub-plot: Display Cases

    18 Feb 1930. Quote from Foy & Gibson to Scutt:

    "One coin case, in Pacific Maple lined with velvet and grooved for coins. £10.10.0 ea.
    Two Glass Cases to inst. made dust proof. £15.0.0 ea." Total = £40/10/0

    12 March 1930. Reg to Foy & Gibson. Quote accepted, go ahead.

    7 Aug 1930: Sutton Trust account ledger entry: £40/10/0 into general fund for 'purchases' and £2/15/6 for petty expenses.

    Postscript

    Arts Faculty minutes 20 April 1937 (page 296):

    "Miss Webb made application that £50 sterling should be voted to Mr J Stewart, an Adelaide and Cambridge graduate excavating in Cyprus, who had undertaken, if he received that support, to forward to the University examples of all pottery uncovered by him. This request had, subject to ratification by the Faculty, been approved by the University Finance Committee, it being suggested that the amount might be made available from the Sutton Fund or from the Arts Apparatus account. Professor Scutt pointed out that, as Trustee of the Sutton Fund, he was unable to make such a grant and could only purchase pottery actually submitted for sale. [Scutt suggested approving the grant provided funds could be found other than from the Stutton Fund, but an amendment by Gunn was carried referring the request to Professorial Board.]"

    Auditor's report in 1981 (with Registrar's correspondence, also in Gallery) declares that all money was spent by 1929. Hmmm…

    Sub-plot: Slides

    27 April 1926. Kerry to Reg, ask Finance Committee for money for lantern-slides.

    "We have a small and very unsatisfactory collection made by Prof. Tucker, together with some slides which we have purchased out of our library grant, and which are, to our inconvenience, kept in the Library; and I have supplemented by using slides gathered at my own expense."

    25 May 1926. Reg to Kerry. No.

    31 March 1928. Kerry to Reg. Pretty please? We'll share them with Ancient History et al.

    30 April 1928. Reg to Kerry. Finance Ctee voted £10.

    11 Jan 1929. Kerry to Reg. "As Prof. Scutt was going to Europe, we thought it best that he should select the slides in person." And can we have more?

    13 Feb 1929. Reg to Kerry. Finance Ctee gives another £10, how do I get the £20 to Scutt?

    Sub-plot: Museum

    18 Jan 1929. Kerry to Reg. Thanks for the copy of Seltman's list.

    "But there is a difficulty about the vases. Some of the pieces are very valuable, and practically all of them fragile. … I do not know anything about the details of Mr. Sutton's donation & how it is to be applied; but what we want is a small room fitted up as a museum, with glass fronted cases for the vases, and show cases for the coins. I think Prof. Scutt made a suggestion to you about the room."

    20 March 1929. Drummond (Gawler & Drummond, architects) to Reg:

    "Some weeks back you asked us for sketch and estimate for small Museum enclosure on First Floor of the Arts Building at West end of the Corridor. We send same herewith and propose that it be made in blackwood polished to a dull finish. … as shown the cost would be £67.10.0."

    18 June 1929. Reg to Gawler. The quote above has been approved.

    20 June 1929. Gawler and Drummond to Reg:

    "Re Numismatic Room (Arts Building). In accordance with your instructions we have accepted Mr Geo. Curry's price of £67.10.0 for this work"

    Sub-plot: Casts

    Registrar's file 1925/139:

    23 Nov 1927. Reg to Miss A Michaelis. Letter enclosed from Miss Webb asking her to buy casts, plus draft for £25 for cost and expenses. Please attend to paperwork.

    5 May 1928. Reg to Mr F D Michaelis. Thanks, we've already sent a cheque for the balance we owe you.

    Undated. FDM: "Melbourne University. We were recently approached by Professor C.T.Seltman of Cambridge, with a request to arrange for shipment several cases containing plaster casts etc., for the Melbourne Universiy. These casts were ordered by Professor Skutt of the University, who had evidently got to hear of the shipments made recently for Miss Alice Michaelis, also in connection with the University Museum, and who had informed Professor Seltman that we had been able to ship them free of charge. In this instance we have been asked to ship four cases and we have been able to arrange for their despatch free of charge on the "Port Gisborne".

    7 December 1928. Seltman to Webb:

    "The [vases etc] objects themselves are travelling in 3 cases (addressed to Prof. Scutt) which Messrs Michaelis, Hallenstein & Co. are having sent out. …

    A complete list of everything has also been sent to the Registrar …

    As for plaster-casts, I've got you an Acropolis Kore with paint, and I'm arranging for others to come as soon as possible."

    14 Dec 1928. Seltman to Reg.

    "In reply to your letter of Oct 5th … I am now going to attend to the plaster casts on which Professor Scutt desires to spend the greater part of the sum still outstanding."

    1 Jan 1929. Scutt (on board P&O SS Ballarat) to Reg. Please ask Council:

    "that they make a further grant of £100 for reproductions such as the two already acquired for the Arts Building - I make this request now because while in Greece I may be able to obtain reproductions that can only be secured by vigorous action on the spot. If this is approved I should like to be informed immediately. My address will be c/o National Bank of Australasia, Australia House."

    5 Feb 1929. F D Michaelis (441 Lonsdale St) to Reg. Shipment of plaster casts due on Port Gisborne tomorrow evening. Ref to previous parcel of casts shipped at the request of Miss Michaelis.

    8 Feb 1929. Reg to F D Michaelis. Thanks for 2 letters regarding shipment of plaster casts and the like from Mr Seltman to the University. Great!

    16 Feb 1929. Mayne Nickless got 4 cases of antiques from Port Gisborne. Customs chit same day.

    27 February 1929. Reg to Scutt. Thanks for yours of 1/1/29.

    "Also got approved the additional grant of £100 for further reproductions to ornament the Arts building".

    25 June 1929. Sorry, forgot to send you that £100 for reproductions. Here it is.

    Some other casts:

    1 April 1930. Leighton Irwin, Director, Atelie. Gift of 5 large crates of casts from trustees of South Ken Museum, London. Free transport etc.

    1 May 1930. Reg to Gawler. Casts are used junk, cost £100 freight!

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